Privacy Policy

  1. Data protection overview

    1. General

      The following gives a simple overview of what happens to your personal information when you visit our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.

    2. Data collection on our website

      1. Who is responsible for the data collection on this website?

        The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.

      2. How do we collect your data?

        Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.

        Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.

      3. What do we use your data for?

        Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.

      4. What rights do you have regarding your data?

        You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.

    3. Analytics and third-party tools

      When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily using cookies and analytics. The analysis of your surfing behavior is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy.

  2. Hosting

    1. External Hosting

      This website is hosted by an external service provider (host). Personal data collected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site.

      The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b DSGVO) and in the interest of secure, fast and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f DSGVO).

      Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.

      1. Establishment of a data processing agreement

        In order to guarantee processing in compliance with data protection regulations, we have concluded an order processing contract with our host.

    2. Webflow Hosting

      Our website is hosted on Webflow Inc.. Webflow Inc. acts as our data processor and processes your personal data on our behalf.

      Webflow, Inc. provides the online e-commerce platform that allows us to sell our products and services to you.

      Your data is stored through Webflow data storage, databases and the general Webflow application. Webflow store your data on a secure server behind a firewall.

      The data stored by the Webflow Inc., as listed in the previous item, will be stored for 24 hours and then automatically deleted from the log files.

      The legal basis for data processing is Art. 6 Para. 1 lit. f DSGVO. The legitimate interest lies in the faultless functioning of the website. Webflow, Inc. has certified itself within the framework of the EU-US Privacy Shield Agreement (see https://www.privacyshield.gov/list ).

      For more information about Webflow Inc.'s privacy practices, please refer to Webflow's privacy policy at: https://webflow.com/legal/eu-privacy-policy.

      1. Contract data processing agreement

        We have signed a "data processing agreement" with Webflow Inc. in which we obligate Webflow Inc. to protect the data of our customers and not to pass it on to third parties.

  3. General and mandatory information

    1. Data protection

      The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.

      Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.

      We herewith advise you that the transmission of data via the Internet (i.e. through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third party access.

    2. Information about the responsible party

      The data processing controller on this website is:

      roclub GmbH
      Windscheidstr. 20
      10627 Berlin
      Germany

      E-Mail: info@roclub.io

      The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g. names, e-mail addresses, etc.).

    3. Designation of a data protection officer as mandated by law

      We have appointed a data protection officer for our company.

      DataCo GmbH
      Dachauer Str. 65
      80335 München
      Germany

      E-Mail: info@dataguard.de

    4. Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)

      In the event that data are processed on the basis of Art. 6 Para. 1 lit. e or f GDPR, you have the right at any time to object to the processing of your personal data based on grounds arising from your unique situation. This also applies to any profiling based on these provisions. To determine the legal basis, on which any processing of data is based, please consult this data protection declaration. If you log an objection, we will no longer process your affected personal data, unless we are in a position to present compelling protection worthy grounds for the processing of your data, that outweigh your interests, rights and freedoms or if the purpose of the processing is the claiming, exercising or defence of legal entitlements (objection pursuant to Art. 21 Para. 1 GDPR).

      If your personal data is being processed in order to engage in direct advertising, you have the right to at any time object to the processing of your affected personal data for the purposes of such advertising. This also applies to profiling to the extent that it is affiliated with such direct advertising. If you object, your personal data will subsequently no longer be used for direct advertising purposes (objection persuant to Art. 21 Para. 2 GDPR)

    5. Revocation of your consent to the processing of your data

      A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. To do so, all you are required to do is sent us an informal notification via e-mail. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.

    6. Right to log a complaint with the competent supervisory agency

      In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.

    7. Right to data portability

      You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.

    8. SSL or TLS encryption

      For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption programme. You can recognise an encrypted connection by checking whether the address line of the browser switches from „http://“ to „https://“ and also by the appearance of the lock icon in the browser's adress bar.

      If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.

    9. Information about, rectification and eradication of data

      As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.

    10. Right to demand processing restrictions

      You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time at the address provided in section „Information Required by Law.“ The right to demand restriction of processing applies in the following cases:

      • In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
      • If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
      • If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
      • If you have raised an objection pursuant to Art. 21 Sect. 1 GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.

      If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.

    11. Rejection of unsolicited e-mails

      We herewith object to the use of contact information published in conjunction with the mandatory information to be provided in section „Information Required by Law“ to send us promotional and information material that we have not expressly requested. The operators of this website and its pages reserve the express right to take legal action in the event of the unsolicited sending of promotional information, for instance via SPAM messages.

  4. Data collection on our website

    1. Server log files

      The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:

      • The type and version of browser used
      • The used operating system
      • Referrer URL
      • The hostname of the accessing computer
      • The time of the server inquiry
      • The IP address

      This data is not merged with other data sources.

      This data is recorded on the basis of Art. 6 Sect. 1 lit. f GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.

    2. Cooperation with contract processors and third parties

      If we commission third parties with the processing of data on the basis of a so-called "order processing contract", this is done on the basis of Art. 28 DSGVO.

      If we disclose data to other persons and companies (contract processors or third parties) within the scope of our processing, transmit it to them or otherwise grant them access to the data, this shall only take place on the basis of a legal permission (e.g. if a transmission of the data to third parties, such as payment service providers, in accordance with Art. 6 Para. 1 lit. b DSGVO for contract fulfilment is necessary), if you have consented, if a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.).

    3. Contact form

      If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.

      The processing of these data is based on Art. 6 para. 1 lit. b GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 Para. 1 lit. f DSGVO) or on your agreement (Art. 6 Para. 1 lit. a DSGVO) if this has been requested.

      The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g. after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions – in particular retention periods.

    4. Request by e-mail, telephone or fax

      If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.

      The processing of these data is based on Art. 6 para. 1 lit. b GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases, the processing is based on your consent (Article 6 (1) a GDPR) and/or on our legitimate interests (Article 6 (1) (f) GDPR), since we have a legitimate interest in the effective processing of requests addressed to us.

      The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

  5. Analyse Tools und Werbung

    1. Google Analytics

      This website uses functions of the web analysis service Google Analytics. The provider of this service is Google Ireland Limited („Google“), Gordon House, Barrow Street, Dublin 4, Ireland.

      Google Analytics uses so-called cookies. Cookies are text files, which are stored on your computer and that enable an analysis of the use of the website by users. The information generated by cookies on your use of this website is usually transferred to a Google server in the United States, where it is stored.

      The storage of Google Analytics cookies and the utilization of this analysis tool are based on Art. 6 Sect. 1 lit. f GDPR. The operator of this website has a legitimate interest in the analysis of user patterns to optimize both, the services offered online and the operator’s advertising activities. If a corresponding agreement has been requested (e.g. an agreement to the storage of cookies), the processing takes place exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the agreement can be revoked at any time.

      1. IP anonymization

        On this website, we have activated the IP anonymization function. As a result, your IP address will be abbreviated by Google within the member states of the European Union or in other states that have ratified the Convention on the European Economic Area prior to its transmission to the United States. The full IP address will be transmitted to one of Google’s servers in the United States and abbreviated there only in exceptional cases. On behalf of the operator of this website, Google shall use this information to analyse your use of this website to generate reports on website activities and to render other services to the operator of this website that are related to the use of the website and the Internet. The IP address transmitted in conjunction with Google Analytics from your browser shall not be merged with other data in Google’s possession.

      2. Browser plugin

        You do have the option to prevent the archiving of cookies by making pertinent changes to the settings of your browser software. However, we have to point out that in this case you may not be able to use all of the functions of this website to their fullest extent. Moreover, you have the option prevent the recording of the data generated by the cookie and affiliated with your use of the website (including your IP address) by Google as well as the processing of this data by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

      3. Objection to the recording of data

        You can prevent Google Analytics from collecting your data by using the content tool available in the lower left corner and deactivating Google Analytics as a tracking method there.

        For more information about the handling of user data by Google Analytics, please consult Google’s Data Privacy Declaration at: https://support.google.com/analytics/answer/6004245?hl=en.

      4. Contract data processing

        We have executed a contract data processing agreement with Google and are implementing the stringent provisions of the German data protection agencies to the fullest when using Google Analytics.

      5. Demographic parameters provided by Google Analytics

        This website uses the function „demographic parameters“ provided by Google Analytics. It makes it possible to generate reports providing information on the age, gender and interests of website visitors. The sources of this information are interest-related advertising by Google as well as visitor data obtained from third party providers. This data cannot be allocated to a specific individual. You have the option to deactivate this function at any time by making pertinent settings changes for advertising in your Google account or you can generally prohibit the recording of your data by Google Analytics as explained in section „Objection to the recording of data.“

        Archiving period

        Data on the user or incident level stored by Google linked to cookies, user IDs or advertising IDs (e.g. DoubleClick cookies, Android advertising ID) will be anonymized or deleted after 14 months. For details please click the following link: https://support.google.com/analytics/answer/7667196?hl=en

  6. Plugins and tools

    1. Google Web Fonts

      This website uses so-called Web Fonts provided by Google to ensure the uniform use of fonts on this site. These Google fonts are locally installed so that a connection to Google’s servers will not be established in conjunction with this application.

    2. Google reCAPTCHA

      We use „Google reCAPTCHA“ (hereinafter referred to as „reCAPTCHA“) on this website. The provider is Google Ireland Limited („Google“), Gordon House, Barrow Street, Dublin 4, Ireland.

      The purpose of reCAPTCHA is to determine whether data entered on this website (e.g. information entered into a contact form) is being provided by a human user or by an automated program. To determine this, reCAPTCHA analyses the behaviour of the website visitors based on a variety of parameters. This analysis is triggered automatically as soon as the website visitor enters the site. For this analysis, reCAPTCHA evaluates a variety of data (e.g. IP address, time the website visitor spent on the site or cursor movements initiated by the user). The data tracked during such analyses are forwarded to Google.

      reCAPTCHA analyses run entirely in the background. Website visitors are not alerted that an analysis is underway.

      The data is processed on the basis of Art. 6 Sect. 1 lit. f GDPR. It is in the website operators legitimate interest, to protect the operator’s web content against misuse by automated industrial espionage systems and against SPAM.

      For more information about Google reCAPTCHA please refer to the Google Data Privacy Declaration and Terms Of Use under the following links: https://policies.google.com/privacy?hl=en and https://policies.google.com/terms?hl=en.

    3. Wistia

      We use plugins from Wistia to play videos. The operator of the service is Wistia, 17 Tudor Street, Cambridge, Massachusetts, USA. When you visit one of our pages equipped with a Wistia player, a connection to Wistia's servers is established. Wistia collects the following categories of personal data anonymously:

      • anonymized IP address incl. provider
      • Access time to videos viewed
      • Details of their viewed video sections
      • Video URL
      • Type of device (stationary, mobile)
      • Operating system and browser used

      If you are logged in as a member of Wistia, Wistia assigns this information to your respective personal user account of this platform. You can prevent such an assignment by logging out of your user account before visiting our website.

      The use of Wistia is in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 (1)(f) DS-GVO.

      For more information on the handling of user data, please refer to Wistia's privacy policy (https://wistia.com/privacy).

    4. Calendly

      You have the possibility to book an appointment on our website. We use the online calendar "Calendly" to request and select an appointment. "Calendly" is a service provided by Calendly, LLC, 3423 Piedmont Road NE, Atlanta, GA 30305-1754, United States.

      When you press the corresponding booking button, you will be automatically connected to our appointment account at Calendly. After choosing your appointment, confirming it and entering your contact details and requests, you will receive an email from Calendly confirming your appointment.

      The information you provide in the Calendly form, including the data you enter there, will be stored by us for the purpose of processing your inquiry and in case of follow-up questions. This data remains with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. appointment made). Mandatory legal provisions - in particular retention periods - remain unaffected.

      Des Weiteren haben wir ein „Data Processing Addendum“ mit Calendly abgeschlossen. Dabei handelt es sich um einen Vertrag, in dem sich Calendly dazu verpflichtet, die Daten unserer Nutzer zu schützen, entsprechend dessen Datenschutzbestimmungen in unsere Auftrag zu verarbeiten und insbesondere nicht an Dritte weiter zu geben. Weitere Informationen zu Calendly und dem Datenschutz bei Calendly können Sie hier einsehen: https://calendly.com/pages/privacy.